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100% Automated Rent, Invoicing, Receipts, and Reporting
Royalmark runs your entire rental business on autopilot. Invoices go out automatically, tenants receive reminders via WhatsApp with branded PDFs, payments reconcile the moment money hits your bank or M-Pesa, and receipts are issued instantly. You simply watch your dashboard update in real-time.
Auto invoices + reminders
Bank & M-Pesa reconciliation
Instant PDFs & receipts
Onboard in Minutes
Import your data, brand the tenant portal, and start collecting within the same day—zero downtime.
Free Payment Integration
M-Pesa + all major Kenyan banks connected at no extra cost.
Dedicated Success Manager
Real humans on WhatsApp, phone, and email 24/7 ensuring every issue is resolved immediately.
30-Day Money-Back
Zero risk. If you are not delighted, we refund you.
Proven Performance
Automate Everything
Royalmark runs your entire rental business on autopilot. Invoices go out automatically, tenants receive reminders via WhatsApp with branded PDFs, payments reconcile the moment money hits your bank or M-Pesa, and receipts are issued instantly. You simply watch your dashboard update in real-time.
Auto invoices + reminders
Bank & M-Pesa reconciliation
Instant PDFs & receipts
KES 4.8B+
Rent processed yearly through Royalmark
98%+
Average on-time rent collection rate
500+
Landlords & agents onboarded
24/7
Live Kenya-based support
Why Choose Royalmark?
Built by Royalmark IT Experts, our platform handles invoicing, receipts, reminders, expenses, payments, accounting, WhatsApp communication, and reporting without manual work.
Direct Tenant Payments — No Middlemen
Tenants pay rent directly to your bank account or M-Pesa. There are no intermediaries, no third parties, and no delays — giving you full financial control.
Automated Invoices, Receipts & Reminders
Say goodbye to manual work. Royalmark automatically generates invoices every month, sends rent reminders via SMS, Email & WhatsApp (with PDFs), issues instant receipts once payment is received, tracks payments and expenses in real time, and keeps your entire system 100% paperless.
Automated Payments & Reconciliation
Integrated with major Kenyan banks and M-Pesa, including Equity, KCB, Cooperative Bank, NCBA, DTB, Absa, Standard Chartered, Family Bank, Stanbic Bank. Payments are captured instantly with zero manual input.
Unlimited Units, Tenants & Messages
Manage as many apartments, tenants, and SMS/WhatsApp notifications as you want — no limits.
Real-Time Tracking & Insights
Monitor rent collected, pending payments, expenses, monthly profit, occupancy rates, arrears history, and cashflow — all updated instantly on your dashboard.
100% Paperless & Hassle-Free
All documents — invoices, receipts, statements, reports — are generated automatically in clean, print-ready PDF format.
24/7 Customer Support
We stand with our clients all year round. Phone, WhatsApp, email, and remote support are always available.
Key System Features
Comprehensive features designed for complete property management
Property & Units Management
- Multiple apartment management - handle unlimited properties
- Units management - track and organize all units efficiently
- Vacant management - monitor and manage vacant units
- Manage apartments, hostels, shops, offices, and mixed-use buildings
- Track vacancies and occupancy in real-time
Tenant Management
- Complete tenant management system
- Tenant screening and verification
- Tenant wallets - track tenant balances and credits
- Overpayments management - handle excess payments seamlessly
- Manage tenant information and profiles
Lease & Documentation
- Lease management - create, track, and renew leases
- Vacate notice management - handle tenant departures
- Digital lease agreements and documentation
- Lease expiration alerts and renewals
Financial Management
- Auto-generated monthly invoices
- All payment tracking - comprehensive payment monitoring
- Deposits management - track security deposits and refunds
- Utility bills management - handle utility payments
- Auto receipts upon payment
- Payment matching & reconciliation
- Bank & M-Pesa integration
Maintenance & Operations
- Maintenance tracking - log and track all maintenance requests
- Caretaker management - manage caretakers and staff
- Track repairs, maintenance, service charges, and contractor payments
- Maintenance history and scheduling
Communication & Reminders
- Automated reminders - rent, due dates, and notices
- SMS management and history - complete SMS tracking
- WhatsApp PDF automation - send invoices, receipts, and statements
- Direct WhatsApp communication - no personal numbers exposed
- Two-way communication with tenants
- Complete communication history and records
Security & Access Control
- Enterprise-grade security and data protection
- Role-based access control
- Secure tenant data and financial information
- Audit trails and activity logs
Reports & Analytics
- Smart dashboard with real-time insights
- Income statements, expense reports, and tenant statements
- Monthly collection reports and property performance trends
- Graphs, charts, metrics, and alerts
Built for Landlords & Property Managers
Whether you own 1 unit or 100,000 units, Royalmark is designed to scale with you. Sky is the limit.
Perfect for:
Individual landlords
Property agents
Real estate developers
Estate management companies
Commercial property owners
Corporate housing providers
Complete Control at Your Fingertips
Join hundreds of successful property managers and landlords across Kenya using Royalmark Rental Management to streamline operations and maximize profits.
Reduce administrative time by 70% with automation
Increase rent collection rate to 98%+
Save hours on financial reporting and tax preparation
100% paperless system with automatic PDF generation
Real-time tracking and insights on your dashboard
Direct WhatsApp communication with tenants - no personal numbers needed
Secure tenant follow-ups and inquiries - all from the system
Reply and initiate conversations directly via WhatsApp without exposing your number
Enterprise-Grade Property Management
Schedule a Demo or Request Installation
Experience our platform through a personalized demo, or proceed directly to installation. Both options include dedicated account management and priority support.
Professional Services
Select Your Preferred Option
Enterprise Property Management Solution
Transform your property operations with Royalmark Rental Management System
30-Day Money-Back Guarantee
Frequently Asked Questions
Everything you need to know about Royalmark Rental Management System
What is Royalmark Rental Management System?
Royalmark Rental Management System is a comprehensive property management software designed specifically for Kenyan landlords. It automates rent collection, integrates with M-Pesa and all major banks, sends automated WhatsApp reminders, and provides real-time payment tracking and financial reports.
How does automated rent collection work?
The system automatically generates monthly invoices, sends professional PDF invoices via WhatsApp 5 days before rent is due, tracks payments in real-time through M-Pesa and bank integrations, and automatically generates and sends receipts when payments are received. Everything happens automatically without manual intervention.
Which banks does Royalmark integrate with?
Royalmark integrates with all major Kenyan banks including Equity Bank, KCB, Cooperative Bank, NCBA, DTB, Absa, Standard Chartered, Family Bank, and M-Pesa. Payments from any of these sources are automatically tracked and matched to invoices.
Can I manage multiple properties with Royalmark?
Yes, Royalmark supports unlimited properties and units. You can manage everything from a single dashboard, whether you have 1 property or 500 properties. The system scales seamlessly without additional cost.
How do WhatsApp reminders work?
The system automatically sends professional PDF invoices via WhatsApp 5 days before rent is due, then sends follow-up reminders on the due date and after payment is overdue. All communication goes through the system, keeping your personal number private.
Is my payment information secure?
Yes, Royalmark uses bank-level security. The system integrates directly with official bank and M-Pesa APIs, so payments are verified from the source. This prevents fraud and ensures all transactions are legitimate.
Can I track expenses with Royalmark?
Yes, Royalmark includes comprehensive expense tracking. You can track repairs, maintenance, service charges, utilities, staff payments, and contractor payments. The system generates detailed expense reports and helps identify cost-saving opportunities.
What kind of reports can I generate?
Royalmark provides various reports including income statements, expense reports, tenant statements, monthly collection reports, property performance trends, occupancy analytics, and cash flow statements. All reports are generated automatically and can be downloaded as PDFs.
How long does it take to set up Royalmark?
Setup is quick and straightforward. Our team will help you configure the system, integrate your bank accounts and M-Pesa, set up your properties and tenants, and provide training. Most landlords are up and running within 1-2 days.
What if I need help or support?
Royalmark provides comprehensive support via email (support@royalmark.it), phone (+254 729 720 087), and WhatsApp. Our support team is available to help with setup, training, troubleshooting, and any questions you may have.
Our Trusted Partners
Integrated with Kenya's leading financial institutions and payment providers
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Seamlessly integrated with major Kenyan banks and payment systems