MedCare Pharmacy in Parklands, Nairobi, lost KES 200,000 annually from expired products before implementing Royalmark POS. The pharmacy, owned by Dr. Wanjiku Muthoni, now tracks expiry dates automatically, receiving alerts 30, 15, and 7 days before products expire. This eliminated expired product losses completely.
The Expiry Date Challenge
Pharmacies in Kenya must comply with strict regulations about expired products. Before Royalmark, Dr. Muthoni manually tracked expiry dates in spreadsheets, but products were often missed, leading to losses. In 2023, the pharmacy wrote off KES 200,000 in expired inventory.
Automated Expiry Tracking
Royalmark POS tracks expiry dates for all products. When products are added to inventory, expiry dates are recorded. The system sends automatic alerts 30, 15, and 7 days before expiry, enabling proactive management.
Expiry Management Features:
- Automatic expiry date tracking
- Alerts 30, 15, and 7 days before expiry
- Expired product reports
- First-expiry-first-out (FEFO) sales prioritization
- Regulatory compliance support
Results: Zero Expired Products
In 2024, after implementing Royalmark, the pharmacy had zero expired products. Alerts enabled Dr. Muthoni to discount products approaching expiry or return them to suppliers. KES 200,000 annual loss eliminated.
Regulatory Compliance
The system helps maintain compliance with Pharmacy and Poisons Board regulations. Expiry reports can be generated for inspections, and the system prevents selling expired products at the POS.
Conclusion
Automated expiry tracking eliminated KES 200,000 annual losses and ensured regulatory compliance. For pharmacies in Parklands and across Kenya, expiry management is critical for profitability and compliance.
