Metro Wholesale Distributors in Nairobi's Industrial Area supplies products to 200+ retail stores across Kenya. Before Royalmark POS, the business employed 2 full-time accountants to handle bookkeeping manually. After implementing Royalmark's integrated accounting system, all accounting is automated, eliminating the need for manual bookkeeping.
The Manual Accounting Burden
The business owner, David Njoroge, processed 500+ transactions daily. Two accountants spent 80 hours weekly recording sales, purchases, expenses, and generating reports. The process was error-prone, time-consuming, and expensive (KES 180,000 monthly in accounting salaries).
Complete Accounting Automation
Royalmark POS includes full accounting functionality:
- General Ledger (all transactions recorded automatically)
- Accounts Receivable (customer credit tracking)
- Accounts Payable (supplier payment tracking)
- Chart of Accounts (organized account structure)
- Journal Entries (for adjustments)
- Financial Statements (Balance Sheet, P&L, Cash Flow)
Accounting Automation Benefits:
- 100% automated transaction recording
- Real-time financial statements
- Zero manual data entry
- KES 180,000 monthly salary savings
- KES 2.16 million annual savings
- Improved accuracy (zero calculation errors)
Real-Time Financial Visibility
David can now generate financial statements anytime: Balance Sheet, Profit & Loss, Cash Flow Statement. This enables data-driven decision making and timely financial reporting to banks and investors.
Credit Management
The system tracks credit sales to 200+ retail customers automatically. Accounts Receivable reports show who owes what, payment due dates, and aging analysis. This improved cash flow management significantly.
Conclusion
Complete accounting automation eliminated manual bookkeeping, saving KES 2.16 million annually while improving accuracy and financial visibility. For wholesale businesses, integrated accounting is essential for efficiency and growth.
